14 days PRO free — no card required

App for therapists in private practice · Gives back 4–6 hours every week

Documentation that writes itself

Write or dictate a draft the way you think — in 20 seconds you get a complete clinical document. No rewriting after your last session of the day.

Go home when your last client does.

Try for free → How it works ↓
· No card needed · 14 days PRO · Data protected
Post-session note — draft
Сессия 14. Александр, 34 года. Запрос — тревога на работе, прокрастинация, сложности с близостью в отношениях. Клиент пришёл на 3 минуты позже, объяснил пробками, но выглядел напряжённым ещё до того, как сел. Сразу начал говорить о работе — новый проект, дедлайн сдвинули, руководитель «опять ничего не объясняет». Говорил быстро, перескакивал с темы на тему. Я несколько раз мягко возвращал его к конкретным ощущениям, но он уходил в описание внешних событий. Примерно на 20-й минуте я спросил про отца — как давно они разговаривали. Клиент замолчал на несколько секунд, потом сказал «недели три, наверное». Когда я уточнил, что чувствует при мысли о звонке — сначала сказал «ничего особенного», потом поправился: «ну, не хочется». На вопрос почему — пожал плечами, посмотрел в сторону. Аффект здесь явно изменился: голос тише, жестикуляция остановилась. Я не стал давить, предложил просто побыть с этим ощущением. После паузы он сказал: «он всегда ждёт что я сам позвоню». Потом добавил — «ну и я тоже жду, наверное». Это первый раз за 14 сессий когда он сам обозначил симметрию в отношениях с отцом без моей подсказки. Важно. В конце сессии неожиданно для себя расплакался — после того как я спросил, есть ли кто-то, кому он может сказать что устал. Сказал что нет. Слёзы были короткими, он быстро взял себя в руки, извинился. Я сказал что извиняться не нужно. Он кивнул, но больше к теме не вернулся. Домашнее задание: дневник тревоги — фиксировать моменты когда тревога нарастает и что предшествует. Договорились на следующей сессии посмотреть записи вместе. Контрперенос: чувствовал желание «спасти» его от тишины. Удержался. Пространство было нужным. Следующая сессия: вернуться к теме отца — он готов, просто нужно время. Возможно, предложить технику пустого стула если будет готовность.
Structures → 20 sec
Session summary Key themes Interventions Homework Risk flags Session focus
Data protected. Audio not stored.

TheraMemory takes care of everything standing between you and being present in the session.

→
20 seconds – and documentation is done
Dictate the way you think right after the session. TheraMemory handles the structure, clinical language, and all the right accents.
→
1–2 minutes – and you're fully in the client's context
No jumping between files and notes. Everything you need for the session is already in one place, waiting for you.
→
You notice what used to slip away between sessions
TheraMemory sees recurring themes across 5–8 sessions – what no single note reveals on its own.
→
Everything important stays with you. Even what you almost forgot.
Details, flags, open threads – surface exactly when you need them. In the system, not in your head.
→
Your evenings stay yours
When documentation takes 10 minutes instead of an hour, you leave with your last client – not long after them.
up to 6 hours
saved per week
27+
therapeutic modalities — CBT, ACT, psychodynamic & more
14 days
free PRO — no card

Workflow

How TheraMemory
transforms your practice

Every feature solves a specific problem — from post-session notes to daily priorities

After session

Dictate as you remember — we handle the structure

Talk for 3–5 minutes on your way home or to your next client — as you remember, no structure needed. The system converts your speech to text and assembles a complete note in seconds: what happened, key themes, what you did, homework assigned, what not to forget. In the language of your modality — CBT, ACT, psychodynamic, or any of 27 others.

15–20 min → 5 min on the go
Before session

15-second briefing — instead of trying to remember

Hit 'Prepare' on the client card. In 15 seconds: what's currently in focus, open threads with links to specific sessions, suggestions for where to start. Walk in with full context — not with the feeling of 'I should probably re-read'.

Instead of 10 min of scrolling — 15 seconds
Session recording

Upload the recording — no need to ever listen again

Upload a session audio recording, and while you're in your next appointment — the algorithm extracts everything therapeutically significant: key themes, shifts in the conversation, moments when the client opened or closed off, risks. The result is a ready note, not a transcript. Fully confidential: recording deleted after processing.

Fully confidential: recording deleted after processing
History search

'When did the client first mention this?' — answer with a link to the session

Ask a natural language question — get a precise answer with a link to the specific session. No need to scroll through 30 notes manually. Works across the client's entire history from the first meeting.

Instant search across client history
Living client portrait

Active themes, goals, homework — auto-updated after every session

No need to manually maintain a client summary. The portrait is built and updated automatically: what's in focus, what's unresolved, how the dynamic is shifting. Everything visible at a glance — no need to read all notes in sequence.

Client summary — always up to date
Session preparation

Questions for the next session – based on what the client said across the last 5–8 sessions

The system analyses the session history and suggests specific questions: what to follow up on, which thread to continue, what the client committed to but never mentioned again. You walk in not just with context – but with direction.

Questions from history – not from memory
Day planning

Three priorities today — not a list of twenty

The smart dashboard looks at your entire practice and highlights those who need attention right now: who hasn't had a session in a while, who has an open risk flag, who is stuck on one topic. Instead of the anxious feeling of 'I'm missing something' — a concrete list for today.

Focus on the important — not the urgent

See it in action

Watch a quick overview

The work cycle from the inside: from a post-session note to preparing for the next appointment.

All features

Everything you need
for modern practice

Smart note structuring

From rough draft to clinical document in 10 sec

Session preparation

15-sec briefing with quotes from client history

Audio → draft

Upload recording — draft ready without listening

Q&A on client history

'When did the client first mention X?' — answer with session link

Smart dashboard

Three priorities today — not the entire list of twenty

Living client portrait

Active themes, goals, homework — auto-updated

Risk flags

Critical clients never fall out of view

History import

Years of notes transferred in one file — structured in bulk

Calendar

Schedule syncs automatically to Google and Apple Calendar

Therapeutic approach

The smart assistant
built into the app
speaks your language

Choose the approach for a client — and notes will be structured in the terminology you use every day. The system knows 27+ modalities and writes the way you do: with the right emphasis, questions and logic of your school.

When you change the approach, past sessions are not rewritten — the history of changes is preserved.

Try for free →
CBT
Thoughts, emotions and behaviour — what maintains the problem and what can change
ACT
Psychological flexibility, values and acceptance instead of avoidance
Gestalt
Awareness, needs, boundaries and contact in the here and now
Psychodynamic
Unconscious patterns, defences and transference in relationships
Schema therapy
Recurring beliefs and life patterns rooted in early experience
EMDR
Reprocessing traumatic memories and reducing distress
DBT
Emotion regulation, mindfulness and interpersonal effectiveness
IFS
Internal parts and their roles within the personality system
+ 19 more modalities

The favourite tool of
private practice therapists

Try it →

"I used to spend 40 minutes on notes after every session. Now it's eight minutes, maybe ten. I have no idea how I managed without this."

SM
Sarah M.
Psychologist, private practice

"Session prep in 15 seconds is literally not an exaggeration. Open the card, everything's there, walk in to the client."

JT
James T.
CBT therapist

"I transferred five years of notes in one evening. The next day all of my client history was in the system and working. It felt strange and very satisfying."

RH
Rachel H.
Psychoanalyst

"Risk flags are something else. They genuinely don't go away until you close them. Before I could just lose something in the pile of other notes."

DL
David L.
Psychotherapist, 12 years in practice

"I work in an ACT framework. The notes are structured in ACT terms — not some generic text, but exactly what I need. That matters."

CB
Claire B.
ACT therapist

"I asked a question about a client — when she first mentioned her mother. The system answered with an exact link to the session. I didn't even expect it to work like that."

EW
Emma W.
Counselling psychologist

"I have 22 clients. I used to constantly worry about missing something. Now the dashboard tells me in the morning — these three need attention. It removes that background anxiety."

LP
Laura P.
Psychologist, private practice

"I record by voice right after a session on the way home. The draft is ready by the time I get there. Just edit for a couple minutes — done."

MS
Michael S.
Gestalt therapist

"The living client portrait is a very honest feature. You can see where we got stuck, what keeps recurring, what's moving. It helps me not get lost in long-term work."

HK
Hannah K.
Psychodynamic therapist

"The first week I thought it was just a nice organiser. Then I realised I'd stopped thinking of documentation as a burden. Something shifted in my practice."

AF
Amy F.
Psychologist, 7 years in practice

"I used to spend 40 minutes on notes after every session. Now it's eight minutes, maybe ten. I have no idea how I managed without this."

SM
Sarah M.
Psychologist, private practice

"Session prep in 15 seconds is literally not an exaggeration. Open the card, everything's there, walk in to the client."

JT
James T.
CBT therapist

"I transferred five years of notes in one evening. The next day all of my client history was in the system and working. It felt strange and very satisfying."

RH
Rachel H.
Psychoanalyst

"Risk flags are something else. They genuinely don't go away until you close them. Before I could just lose something in the pile of other notes."

DL
David L.
Psychotherapist, 12 years in practice

"I work in an ACT framework. The notes are structured in ACT terms — not some generic text, but exactly what I need. That matters."

CB
Claire B.
ACT therapist

"I asked a question about a client — when she first mentioned her mother. The system answered with an exact link to the session. I didn't even expect it to work like that."

EW
Emma W.
Counselling psychologist

"I have 22 clients. I used to constantly worry about missing something. Now the dashboard tells me in the morning — these three need attention. It removes that background anxiety."

LP
Laura P.
Psychologist, private practice

"I record by voice right after a session on the way home. The draft is ready by the time I get there. Just edit for a couple minutes — done."

MS
Michael S.
Gestalt therapist

"The living client portrait is a very honest feature. You can see where we got stuck, what keeps recurring, what's moving. It helps me not get lost in long-term work."

HK
Hannah K.
Psychodynamic therapist

"The first week I thought it was just a nice organiser. Then I realised I'd stopped thinking of documentation as a burden. Something shifted in my practice."

AF
Amy F.
Psychologist, 7 years in practice

Plans

Start for free

14 days free with PRO access: full access, no card required.

The subscription costs less than a single client session, and the time it gives back pays for itself quickly.

Monthly Annual billing
FREE
$0/mo
Try with no time limit
Start for free
  • ✓ Unlimited clients
  • ✓ Unlimited sessions
  • ✓ 5 assistant actions per month
  • ✓ Basic notes and history
Details Collapse
  • Session history for each client
  • Client profile and core information
  • Client goals and progress tracking
  • Homework tasks and status
  • Scales, state dynamics, and risk markers
  • Client links for PHQ-9, GAD-7, and WHO-5
  • Finance tracking: payments, balances, and session packages
  • Calendar and schedule sync link
  • Client materials and basic exports
  • .txt client archive import
  • Smart practice summary within the 5 assistant-action limit
  • Audio files and live transcription are locked: available on paid plans
Recommended
PRO
$15/mo
Annual billing: $144/year
Try 14 days free
  • ✓ Unlimited clients
  • ✓ Note structure, insights, Q&A
  • ✓ 60 assistant actions per month
  • ✓ 60 audio minutes per month
  • ✓ ~1-2 sessions per day
  • ✓ Client self-booking
Details Collapse
  • Clients, sessions, and notes in one workspace
  • Automatic note structuring after a session
  • Smart assistant highlights themes, dynamics, agreements, risks, and next-session focus
  • Automatic update of the overall client picture
  • Smart assistant for questions over client history
  • Automatic preparation for the next session
  • Smart practice summary and attention queue
  • Smart assistant for shaping a supervision request
  • Goals, homework, scales, state dynamics, and risk markers
  • Client links for PHQ-9, GAD-7, and WHO-5
  • Finances, calendar, client materials, and basic exports
  • Online booking: personal booking page, availability, confirmations, rescheduling, and reminders
  • Audio file processing: transcription, note draft, and further structuring
  • Live transcription and .txt archive import
POWER
$29/mo
Annual billing: $300/year
Start trial
  • ✓ Everything in PRO
  • ✓ 200 assistant actions per month
  • ✓ 200 audio minutes per month
  • ✓ ~3-4 sessions per day
  • ✓ More volume for intensive practice
  • ✓ Client self-booking
  • ✓ Prepayments and invoices: MonoPay, WayForPay, Stripe, TipTop Pay
Details Collapse
  • Clients, sessions, and notes in one workspace
  • Automatic note structuring after a session
  • Smart assistant highlights themes, dynamics, agreements, risks, and next-session focus
  • Automatic update of the overall client picture
  • Smart assistant for questions over client history
  • Automatic preparation for the next session
  • Smart practice summary and attention queue
  • Smart assistant for shaping a supervision request
  • Goals, homework, scales, state dynamics, and risk markers
  • Client links for PHQ-9, GAD-7, and WHO-5
  • Finances, calendar, client materials, and basic exports
  • Online booking: personal booking page, availability, confirmations, rescheduling, and reminders
  • Accept prepayments and other client payments directly to your merchant account via MonoPay, WayForPay, Stripe, or TipTop Pay. After a successful payment, the booking is confirmed automatically.
  • Invoices for any amount with a secure payment link
  • Payments go directly to your merchant account
  • Audio file processing: transcription, note draft, and further structuring
  • Live transcription and .txt archive import

Online booking is available on Pro and Power, as well as in the 14-day trial. Prepayments and invoices via MonoPay or WayForPay are available only on a paid Power plan. After the trial, your account automatically moves to Free, with no charges without your confirmation.

Privacy

Client data
always protected

We built the system as if it stored information about our own clients.

Data protection documents →

Encryption at every level

Data is encrypted in transit (TLS) and in the database. Note text and client history never appear in technical logs — only you see what you wrote.

Only you have access

Neither other users nor TheraMemory staff have access to your client data. The system is isolated at the account level.

Audio is not stored

Voice recordings and uploaded audio files are deleted immediately after processing. Only the finished note text reaches the server — nothing else.

Your data is always yours

At any moment you can export all your client and session data — in a convenient format, as many times as you like. Want to leave — delete your account with all data on request, no conditions.

Smart features — only on your command

No data processing runs automatically in the background. Every action happens only when you press a button. You always control what happens to client information.

FAQ

Most common questions

Is my data and my clients' data safe?
Yes. All data is encrypted in transit and at rest. Note text never appears in technical logs. Audio is deleted immediately after processing — only text remains on the server. Only you have access to the information. Before signing up you can review our data protection documents: Privacy Policy and DPA.
Is TheraMemory a research project or a collection of client stories?
No. TheraMemory is not research on clients and does not collect client stories as product material. It is a workspace for therapists: client profiles, notes, session preparation, materials, progress, and agreements in one place. Data exists in the service only to support the professional's own work and help organize their practice.
Does the app diagnose clients or replace the therapist?
No. TheraMemory does not diagnose clients, replace professional judgment, or produce medical conclusions. Scales, notes, preparation, and highlighted themes help organize observations and preserve context. Final interpretation always belongs to the professional within their scope of practice.
Do I need client consent if I keep session notes?
Yes. If you work with a client and keep any records that can directly or indirectly identify that person, you need a legal basis for processing personal data. In therapy practice, this usually means informing the client and obtaining consent to keep such records. This is not specific to TheraMemory and it is not an “app risk”. The same obligation exists if you keep notes in a paper notebook, Google Docs, Notion, phone notes, a spreadsheet, or any other service. The medium is not the key issue. The key issue is that you are recording information about a client for professional work. Before starting work, it is good practice to explain what data you record, why you record it, where it is stored, who has access, and how the client can ask questions about those records. Audio, video, transcription, or sending materials into additional digital tools should have separate explicit consent.
Who is responsible for client data: the therapist or the service?
Responsibility is split by areas of control. The therapist or organization decides what data to enter, the legal basis, client consent, and whether to use a pseudonym. TheraMemory is responsible for its technical and organizational part: storage, encryption, account isolation, export, deletion, and processing data only to provide the service.
Do smart features run on their own or only when I ask?
Only when you press a button. Nothing runs in the background automatically. You always control when and for which client something happens. You can also disable smart features for a specific client if needed.
What happens to audio when I dictate a note?
Voice dictation is processed at your device or browser level. Only the finished text reaches the TheraMemory server. Session audio files uploaded for processing are deleted as soon as the note draft is ready.
Can I export or delete my data?
Yes. You can export your data, delete a specific client with related records, or delete all account data. Some technical records or backups may be retained for a limited cycle where required for security, accounting, or legal reasons, but active client data remains under your control.
What happens after the trial?
Nothing is lost. After 14 days the account moves to the free plan — all data is preserved, access remains. On the free plan you can manage clients manually and store history without limits. If you don't want to pay — just keep using it for free.
Can clients book with me themselves?
Yes. In Settings → Booking, create a personal booking page and set your availability and confirmation rules. Clients see open slots in their time zone, and the request appears in your calendar. Booking is available on Pro and Power, as well as in the 14-day trial.
How are smart actions counted on a plan?
One smart action is one run: structuring a note, preparing for a session, searching client history, or creating an insight. The free plan includes up to 5 such actions per month. PRO and POWER include 60 and 200 actions respectively. That's roughly ~25 sessions/month on PRO and ~100 sessions/month on POWER.
Can I use it on my phone?
Yes, the service is optimised for mobile — opens in the browser and works comfortably on a smartphone screen. It fully unfolds on a computer or tablet: easier to type notes, see more client information.
How do client prepayments and invoices work?
On a paid Power plan, connect MonoPay, WayForPay, Stripe, or TipTop Pay in Settings → Payment services. Accept prepayments and other client payments directly to your merchant account. TheraMemory receives a verified payment status and confirms the booking automatically. You can create an invoice from a client card or session. Payment services are not included in the trial. The first WayForPay version supports UAH.
How does payment work?
Payment is processed through Stripe — one of the most trusted payment services. You select a plan inside the app, your card is stored only there. No charges without your confirmation. Cancel your subscription at any time in account settings.
Is my data used to train algorithms?
No, never. Your notes, client history, and any other data are never used to train algorithms — neither ours nor third-party. Your data exists only to serve you.
Can support staff read my notes?
No. Your account content — notes, client history, any data — is visible only to you. TheraMemory staff have no access to account contents. If you contact support with a technical issue, we see only technical metadata — not the text of your notes.
Has the service passed an independent security audit?
External security testing is currently in progress. Core technical safeguards are already implemented: secure connection, encrypted client records, no raw notes in technical logs, account isolation, and restricted access. Once the independent review is complete, we will be able to reference the specific result publicly.
Where is the data physically stored?
Data is hosted on managed cloud infrastructure in the U.S. and Europe. We use infrastructure providers with formalized security controls at the data center and cloud infrastructure level. The important question is not only where the server is located, but also how the data is stored: client records in TheraMemory are not stored as plain text — they are encrypted before storage.
Can I use the service without real client names?
Yes. TheraMemory does not require real names, phone numbers, addresses, or other direct client identifiers. You can work with pseudonyms, initials, or internal codes: for example, “Client 12”, “A.P.”, or “case 04”. This is a normal way to minimize personal data and keep only what is truly needed for your work.
What happens to my data if TheraMemory shuts down?
We'll notify you in advance and give you plenty of time to export all your data. This is exactly why the export feature is always available without limits — so you always have your own copy, independent of us.
I work with couples and groups — is TheraMemory suitable?
For individual work — fully. For couples and groups it works too: you can create a separate card for a couple or group and keep notes there. A specialised mode for couples and groups with separate participant profiles is not yet available — it's on the roadmap.
I already have notes elsewhere — is it hard to migrate?
No. You upload a text file with your history — the system structures everything in bulk in the background. Import of up to 100 sessions at a time is supported. Many users transfer years of notes in a single evening.
Does the service support GDPR requirements?
TheraMemory works through a DPA model: the therapist or organization is usually the controller of client data, while the service acts as a processor and processes data on the user's instructions. For EU/EEA users, we provide a DPA and standard contractual mechanisms for international data transfers where applicable. The product also supports data minimization, pseudonyms, encrypted client records, export, and deletion.
Is TheraMemory HIPAA compliant?
No. TheraMemory is not currently positioned as a HIPAA-compliant service and does not currently offer a Business Associate Agreement for U.S. covered entities. If your practice is subject to HIPAA and you plan to enter PHI, you should not use TheraMemory as a HIPAA system at this stage. If your workflow allows you to work without PHI and without direct client identifiers, you can keep records in a de-identified way, but responsibility for compliance with your jurisdiction remains with the professional or organization.
Can I use TheraMemory if I work at an organisation and also have private clients?
Yes, this is a common situation. TheraMemory is your personal work tool for private practice. Data from the organisation where you're employed doesn't overlap with your personal account in any way. Simply don't enter anything there that belongs to your employer.

Notes done.
Head clear.
Next session ready.

That's what a workday looks like when documentation doesn't take your evening. First 14 days free – no card required.

+ Try for free